IOP
Operate Every Cohort From One Platform
Coordinate morning, day, and evening cohorts, facilitators, transportation, and attendance on one connected operating system.
Mission ControlLive
Cohorts
Scheduling
Attendance
AI COO
Current Operational Challenges
Mixed Cohorts. Mixed Systems. Missed Sessions.
Facilitators managed in spreadsheets
Reminders sent manually
Attendance recorded on paper
Transportation coordinated by phone
Compliance reporting slow and manual
No live visibility across cohorts
Every missed session is a compliance risk, a revenue leak, and a broken commitment to the participant.
Why Traditional Software Fails
Point Tools Cannot Operate An Organization
- Generic scheduling tools ignore behavioral health workflows
- Attendance and transportation live in different systems
- Facilitator coordination is manual and error-prone
- Leadership has no live cohort visibility
How HelioBH Changes Operations
One Connected Flow
Cohort Setup
Scheduling
Reminders
Transportation
Attendance
Session
Facilitator Notes
Reporting
Modules Used
Every Operation. One Platform.
Group Scheduling
Every cohort, every session, one platform.
Attendance
Live attendance across every cohort.
Transportation
Rides tied to session attendance.
Virtual Groups
Attendance-aware Zoom operations.
Housing Coordination
IOP + housing coordinated together.
Mission Control
Live operational view across cohorts.
AI COO
Flag attendance risks and drop-off trends.
Reporting
Compliance-ready attendance reporting.
Business Outcomes
What Executives Should Expect
Higher attendance across cohorts
Compliance-ready in real time
Facilitator coordination automated
Fewer missed sessions and rides
Live executive visibility
Reduced administrative overhead
Recovery Outcomes
Operations That Support The Journey
- Participants stay engaged across the full program
- Missed sessions surface early enough to act
- Every cohort runs on the same operational standard
Customer Journey
Every Milestone Connected
Step 1
Enrollment
Step 2
Cohort Assigned
Step 3
Reminders
Step 4
Transportation
Step 5
Session
Step 6
Attendance Logged
Step 7
Facilitator Notes
Step 8
Weekly Progress
Step 9
Completion
Step 10
Aftercare
Built For The Whole Leadership Team
CEOClinical DirectorProgram DirectorFacilitatorsOperations DirectorTransportation Lead